About the Role
As a key member of the Finance team of Clover Sonoma, the Senior Accounts Payable Specialist
will help process, track, and record payments in an accurate, efficient, and timely manner. The
Senior Accounts Payable Specialist will have a daily, ongoing impact, keeping us on track, on
time, and on good terms with our valued partners. This position will report directly to the
Accounting Manager.
As a purpose-driven, certified B corporation, Clover is leading the way for conscious businesses
by demonstrating care for all stakeholders and moving the world forward. We are committed to
lowering our environmental impact and meeting our sustainability targets, by providing kids and
adults with healthy, nutritious, and delicious products that are made with care for animals,
people, and the planet.
Salary range: $28.75 – $33.85/hour DOE
Key Responsibilities
● Process vendor invoices, expense reports, check requests and other disbursements with
checks, ACH and credit card payments
● Vendor payment: monitor discount opportunities, verify federal ID numbers, schedule
and prepare checks, resolve discrepancies (purchase order, contract, invoice, or
payment) and verify documentation, and ensure credit is received for outstanding
memos, issue stop-payments or purchase order amendments.
● Code payments to appropriate general ledger accounts for accurate posting, including
multi-department cost allocations
● Communicate with other departments to ensure efficient and accurate disbursement
processing. Specifically, work with Purchasing departments on effectiveness and
efficiency of three-way match process
● Communicate with internal customers and outside vendors regarding invoice
inquiries/discrepancies and payment status
● Enter invoices and check requests; review for appropriate supporting documents,
approvals, account/department coding, and W-9 on file
● Maintain electronic A/P Vendor data
● Reconcile vendor accounts
● Maintain an accurate Accounts Payable aging that agrees to the General Ledger at the
end of each month
● Reconcile processed work by verifying entries and comparing system reports to
balances.
● Month-end and year end close support and account reconciliations
● Employee expense reimbursement; receive and verify expense reports and requests for
advances, process checks/ACH payment.
● 1099 processing and tax reporting
● Ensure sales tax is captured appropriately
● Administration of company credit card program
What You Bring To The Team
● Very strong understanding of role and responsibilities of the Accounts Payable function
● Capable of working under pressure of deadlines and be able to handle a high volume of
work with a high degree of accuracy in a fast-paced environment
● Must be able to prioritize multiple competing tasks
● Organized and possess a strong sense of urgency
● Self-motivated and a quick learner
● Customer service oriented
● Demonstrated ability to communicate effectively and professionally with internal and
external customers of the company
● Proficient in Microsoft Office and Excel, as well as Google applications
● ERP system experience – such as, M3, SAP, Oracle etc.
● Minimum 7 years A/P work experience, preferably in manufacturing/distribution
We value Clover Sonoma’s company culture and values and an ideal candidate would: Have an
overwhelmingly positive attitude; Value and listen to other team members; Possess the aptitude
for creative problem solving and critical thinking; and Have the courage to do the right thing
even when difficult or unpopular.
About Clover Sonoma
Third-generation family owned and operated, Clover Sonoma is recognized as a leader at the
forefront of the dairy industry with their full line of conventional and organic dairy products. The
Petaluma-based company in California’s beautiful Sonoma County has always held themselves
to higher industry standards and is a dairy with many firsts. Clover was the first dairy in the
United States to become American Humane Certified for the humane treatment of their animals,
the first to switch to a 100% plant based, renewable carton and the first milk brand to launch a
post-consumer recycled (PCR) gallon milk jug, made with 30% recycled plastic. In addition,
Clover holds their partnership of family-owned dairy farms to a higher standard with its own
unique Clover Promise of Excellence — a set of regulations to ensure the highest level of
animal welfare, product quality, and sustainability measures are followed.
Clover is also known for their involvement in the community, giving back at least 5% of annual
profits through Clover Cares and most notably their infamous mascot, Clo the Cow, whose witty
puns and billboards have been delighting Northern California for over 50 years! With a history of
‘do-gooding’ built into their DNA, Clover was proud to become a Certified B Corporation® in
2016 – meaning that we use business as a force for good by putting people and planet
alongside profit.
Clover Sonoma is a proud equal opportunity employer. We value and embrace diversity for the
benefit of our employees, our consumers, our products, our community and the planet. We are
committed to building an inclusive workplace for everyone. We do not discriminate on the basis
of race, color, ancestry, age, religion, marital status, disability, medical condition, pregnancy,
genetic information, gender, sexual orientation, gender identity or expression, veteran status, or
any other status protected under federal, state, or local law. All employment is decided on the
basis of qualifications, merit, and business need.
